Efficiently Managing Maintenance & Spare Parts Warehouses with WMS

Unlocking hidden potential within your organization with the right WMS

Real-world example: Internal maintenance at Mera Tiernahrung GmbH

Many companies deliver remarkable results for their external customers in warehouse management:

• optimized processes
• modern software
• high service levels

But internally?

Especially in maintenance, this potential is frequently left untapped.
Spare parts, materials, and workshops are often still managed:

Manually, with Excel, or "by eye."

The result:
❌ Missing parts when it matters most
❌ unnecessary reorders
❌ loss of time
❌ Maverick Buying

Who is this relevant for?

For every company with its own maintenance department or team.

Because:

• Downtime cannot be planned
• Technicians are not always immediately available
• Spare parts must be instantly accessible

Empowering self-sufficiency is the decisive lever here.

Typical starting situation

• Spare parts & materials warehouse = workshop at the same time
• No clear structure
• No transparency over stock levels, expiry dates, or consumption
• Reporting (if at all) only with considerable Excel effort

What a modern WMS concretely improves

Fast searching & finding

• Full-text search including image display
• Before: time-consuming, often without result

Accurate inventory management during dismantling

• Used parts are correctly returned to stock
• Before: placed on a shelf and "forgotten" → unnecessary reorders

Expiry date management for lubricants

• Automatic monitoring
• Before: expiry = non-use + delays due to reordering

Automatic analysis of inventory movements

• Reliable data basis for purchasing
• Before: manual, error-prone, or non-existent

Minimum stock levels & replenishment planning

• Planning instead of gut feeling
• Before: ad-hoc ordering resulting in over- or understocking

… and much more.

Real-world example: Mera Tiernahrung GmbH

After organizing the maintenance warehouse with the COGLAS WEB WMS, numerous of these challenges were resolved on a lasting basis.

"Our technicians no longer have to spend a long time searching for spare parts across various storage locations — instead, they are guided directly to the correct storage slot via smartphone, which has significantly reduced downtime."
– Dominic Engels, Supply Chain Manager, Mera Tiernahrung GmbH

Your next step

If you would like to achieve these results as well, the COGLAS WEB WMS is the right Solution.

• Free consultation appointment
• Start a trial version
• Go-live possible in as little as 7 days

It rarely gets faster than that.

P.S.: The COGLAS WEB WMS is not only suitable for mid-sized companies, but is also ideal for maintenance and service warehouses in large enterprises. Did you already know that the COGLAS WEB WMS has been recognized as "Best Rated WMS"?